Ms Word Lesson 33

Split a Table in Word

Sometime there will be a situation when you would like to split an existing table into two or more tables. Microsoft Word allows splitting a table into multiple tables but a single operation will always divide a table into two tables. This chapter will teach you how to split a table into two smaller tables.

Split a Table:

Following are the simple steps to split a table into two tables in a word document.

Step (1): Bring your mouse pointer position anywhere in the row that should appear as the first row of the new table.

Step (2): Now click the Layout tab and then click Split Table Button which will split the table into two tables and selected row will become the first row of the lower table.

After splitting the table into two tables, you can further divide it into two parts and you can continue dividing word tables as long as a table has more than one number of rows.

Split a Table Cells in Word

Previous chapter taught us how to divide a table into multiple tables. Sometime you will need to split a table cell into two or more sub-cells. Microsoft Word allows splitting a cell into multiple cells. This chapter will teach you how to split a cell into multiple smaller sub-cells.

Split a Cell:

Following are the simple steps to split a cell into two sub-cells of a table available in word document.

Step (1): Bring your mouse pointer position inside a cell that you want to divide into multiple cells.

Step (2): Now click the Layout tab and then click Split Cells Button which will display a dialog box asking for number of rows and columns to be created from the selected cell.

Step (3): Select the desired number of rows and columns which you would like to have in resultant cell and finally click OK button to apply the result.

You can divide a cell into multiple cells either row-wise or column-wise or both.

Ms Word Lesson 32

Merging Table Cells in Word

Microsoft Word allows merging two or more cells to create one large cell. You would frequently need to merge columns of the top row to create title of the table. You can merge cells either row-wise or column-wise, rather you cannot merge cells diagonally. This chapter will teach you how to merge multiple rows or columns.

Merging Cells:

Following are the simple steps to merge table cells in a word document.

Step (1): Bring your mouse pointer position inside the first cell you want to merge. Now press Shift key and click the cells around the cell which you want to merge into the first cell. This will highlight the cells which you click and they will be ready to be merged.

Step (2): Now click the Layout tab and then click Merge Cells Button which will merge all the selected cells.

After merging the cells, all the content of the cells will be scrambled which you can fix later as you like. For example, you can convert the merged cells text into title or some other description. For example, let us have center aligned and bigger font text as follows on top of the table

Ms Word Lesson 31

Move a Table in Word

Microsoft Word allows to move a table from one location to another location along with its content. This chapter will give you simple steps to move a table within the same document, though you can move a table from one document to another document using cut and paste operation.

Move a Table:

Following are the simple steps to move a table with-in the same word document.

Step (1): Bring your mouse pointer over the table which you want to move from location to another location. As soon as you bring your mouse pointer inside the table, a small Cross Icon will appear at the top-left corner of the table as shown below.

Step (2): Click over the small Cross Icon which will select the whole table. Once table is selected, use Cut button or simply press Ctrl + X keys to cut the table from its original location.

Step (3): Bring your insertion point at the location where you want to move the table and use Paste button or simply press Ctrl + V keys to paste the table at the new location.

Resize a Table in Word

Microsoft Word allows to resize a table to make it smaller and bigger as per your requirement. This chapter will give you simple steps to resize a table.

Resize a Table:

Following are the simple steps to resize a table available in a word document.

Step (1): Bring your mouse pointer over the table which you want to resize. As soon as you bring your mouse pointer inside the table, a small Cross Icon will appear at the top-left corner and a small Resize Icon will appear at the bottom-right corner of the table as shown below.

Step (2): Bring mouse cursor over the Resize Icon till it changes to diagonal double sided arrow and this is the time when you need to press left mouse button and keep holding the button while resizing the table. Drag the table up to make it shorter or down to make it larger. You can drag the table diagonally to simultaneously change both the width and height of the table.

Ms Word Lesson 30

Rows & Columns in Word

As discussed in previous chapter, a table is a structure of vertical columns and horizontal rows with a cell at every intersection. A Word table can contain as many as 63 columns but the number of rows is unlimited. This chapter will teach you how to add and delete rows and columns in a table.

Add a Row:

Following are the simple steps to add rows in a table of a word document.

Step (1): Click a row where you want to add an additional row and then click Layout tab to have following screen.

Step (2): Now use Row & Column group of buttons to add any row below or above to the selected row. If you click Insert Below button, it will add a row just below the selected row as follows.

If you click Insert Above button, it will add a row just above the selected row.

Delete a Row:

Following are the simple steps to delete rows from a table of a word document.

Step (1): Click a row which you want to delete from the table and then click Layout tab to have following screen.

Step (2): Click the Layout tab, and click Delete Rows option under the Delete Table Button to delete the selected row.

Add a Column:

Following are the simple steps to add columns in a table of a word document.

Step (1): Click a column where you want to add an additional column and then click Layout tab to have following screen.

Step (2): Now use Row & Column group of buttons to add any column left or right to the selected column. If you click Insert Left button, it will add a column just left to the selected column as follows.

If you click Insert Right button, it will add a column just right to the selected column.

Delete a Column:

Following are the simple steps to delete columns from a table of a word document.

Step (1): Click a column which you want to delete from the table and then click Layout tab to have following screen.

Step (2): Click the Layout tab, and click Delete Column option under the Delete Table Button to delete the selected column.

Ms Word Lesson 29

Create a Table in Word

A table is a structure of vertical columns and horizontal rows with a cell at every intersection. Each cell can contain text or graphics, and you can format the table in any way you want. Usually top row in the table is kept as a table header and can be used to put some informative instruction.

Create a Table:

Following are the simple steps to create a table in a word document.

Step (1): Click the Insert tab, and click Table button. This will display a simple grid shown below. When you move your mouse over the grid cells, it makes a table in the table which appears in the document. You can make your table having desired number of rows and columns.

Step (2): Click the square representing the lower-right corner of your table, which will create a actual table in your document and word goes in table design mode giving lots of options to work with table as shown below.

Step (3): This is the optional step if you want to have fancy table. Click Table Styles button to display a gallery of table styles. When you move your mouse over any of the styles, it shows real time preview of your actual table.

Step (4): To select any of the styles, just click over the built-in table style and you will see that selected style has been applied on your table.

Delete a Table:

Following are the simple steps to delete an existing table from a word document.

Step (1): Click anywhere in the table you want to delete.

Step (2): Click the Layout tab, and click Delete Table option under the Delete Table Button to delete complete table from the document along with its content.