Ms Word Lesson 39

Auto Correction in Word

The AutoCorrect feature automatically corrects common typographical errors when you make them. Let us learn how to use auto correction option available Microsoft Word 2010 to correct the spelling automatically as you type the words in your documents.

Setting AutoCorrect:

Following are the simple steps to enable AutoCorrect feature in your Microsoft Word.

Step (1): Click the File tab, click Options, and then click Proofing option available in the left most column, it will display Word Options dialog box.

Step (2): Click the AutoCrrect Options button which will display AutoCorrect dialog box and then click AutoCorrect tab. Now you have to make sure all the options are enabled specially Replace Text as you type option, if any of the options needs to be turned off then be careful before turning it off. If you are beginner then I'm sure you would not need to turn it off.

Step (3): Select from among the following options, depending on your preferences.

Option and Description

1.Show AutoCorrect Options Buttons

This option will be used to display a small blue button or bar beneath text that was automatically corrected. Click this button to see a menu, where you can undo the correction or set AutoCorrect options.

2. Correct TWo INitial CApitals

This option changes the second letter in a pair of capital letters to lowercase.

3.Capitalize first letter of sentences

This option capitalizes the first letter following the end of a sentence.

4.Capitalize first letter of table cells

This option will be used to capitalize the first letter of a word in a table cell.

5.Capitalize names of days

This option will be used to capitalize the names of the days of the week.

6.Correct accidental usage of cAPS LOCK key

This option will be used to correct capitalization errors that occur when you type with the CAPS LOCK key depressed and turns off this key.

7.Replace text as you type

This option replaces typographical errors with the correct words as shown in the list beneath it.

8.Automatically use suggestions from the spelling checker

This option tells Word to replace spelling errors with words from the dictionary as you type.

Although Word comes preconfigured with hundreds of AutoCorrect entries, you can also manually add entries using following dialog box and use Replace and With text boxes to add more entries. I added an entry for Markiting which should be replaced with Marketing. You can use Add button to add multiple entries.

Step (4): Finally click OK to close the AutoCorrect Options dialog box and again click OK to close the Word Options dialog box. Now try to type Markiting and as soon as you type this word, Microsoft Word auto correct it with correct word Marketing word.